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Batch Processes

Batch Processes

The BatchId box is mandatory and must be entered before progressing.

The Reassign button is available to administrators who are able to change the owner of a batch.

The Upload to OCR button will upload all the documents to the OCR system.

The Download OCR button will retrieve all the OCR data for the batch

Warning

This will overwrite any manual values which may have been entered previously.

The Send to Doc Archive button

Info

To only process certain rows, please select the checkboxes on the rows prior to clicking the button (From version 1.2.6.0 )

will send all the documents to the document archive ready for further processing. What exactly happens here is down so the system configuration and the configuration document goes into detail about this. However the first thing the system will do is check and inform you if any mandatory indexes are missing

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The system will then export the information to the document archive ready to run the DS05 to import the data.

The Export EI02 button

Info

To only process certain rows, please select the checkboxes on the rows prior to clicking the button (From version 1.2.6.0 )

The system will firstly check for mandatory indexes, although these are not required for EI02 they may highlight where data is missing.

This will move the line level data to the Invoice Maintenance screen in the Import of Invoice maintenance. The files will either have been moved to the document archive, or will have been exported to data import to then be re-imported by the EI02 process.

There are a few of assumptions that are made by the system when moving the data to the import table, this is due to the way Unit4 ERP works and the fields that the OCR system will populate some values in:

  1. If the currency has been recorded as OTHER by the OCR and not corrected, the system will update this to the clients main currency

  2. Products are assumed to be Supplier Product codes

  3. If there is no order number which matches an order from apoheader, the product codes will be removed otherwise the Invoice Matching System can fail.

  4. The period will be taken from the client

  5. The arrival date is assumed to be the date the document was loaded into Unit4 ERP.

  6. The voucher_date will use the date_uzp (Tax Date) if available and will revert to the date_issue if it is not.

  7. The unit price will use the line_amount_base (net price) and will revert to the line_amount if it is not.

The Mark Complete button marks all the documents as complete and removes them completely from the uerpocr* tables in the database.